Didsbury Runners
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Didsbury Runners
Didsbury Runners will directly store your personal data in the form of your name, gender, and email address, age, contact details, and medical information. We use this data to provide medical assistance in an emergency, monitor attendance, provide you with statistics, and contact you with important information in the form of direct emails and a newsletter. Didsbury Runners will never pass your personal information on to a third party except where explicitly required and communicated — as per the England Athletics subscription for example. To use this information we require your explicit consent. To view the full Didsbury Runners GDPR policy please read below:
The implementation of this policy is the responsibility of the Chair of Didsbury Runners, acting through delegation to the committee members.
Adherence to the policy is part of the duties of the committee members, and any member of the club who is acting in an executive capacity for the club.
Didsbury Runners will collect, hold and process personal data from our members only for the purpose of providing the service of operating a running club. We will always gain explicit consent from members either on joining or membership renewal, to hold and process this data.
We will store and process data securely, using systems we know to be GDPR compliant.
We will retain data only for the purposes for which consent has been given, and will delete data in a timely fashion.
We will allow members to request deletion of data, to see the data we hold on their behalf, to request rectification of data, and to cease from processing of data.
We will handle data in accordance with our stated privacy policy, and according to our information security policy.
We have carried out an information audit and have identified our data flows. These are, and will remain, very limited. We hold personal contact information for our members to allow us to contact them, and for them to to be known to us, when they contact us.
The lawful basis for our holding this data is through their explicit consent. We obtain explicit consent when members sign up as members, and when they renew their membership which is done annually. We inform members through access to this statement, and through access to our constitution, about their privacy rights. They have a right to access their data that we hold, a right to erasure and disposal of that data, and a right to restrict processing. However, since we only hold data for the purpose of being able to communicate with them, restriction on processing and holding is incompatible with membership.
Our data protection policy and our information policy is minuted and managed at and through committee meetings. Information security breaches will be communicated to committee members and then to club members. The committee is responsible for information security and for GDPR compliance, and the Chair of the committee is the individual with executive authority for these matters.
We will have a written contract with any data processor that we use.
Questions about how we handle your data, or want to make a data request? Get in touch with the committee.
All emails sent by the system contain a tracking pixel. This is used to track whether each email has been opened by the recipient, and when. This information can be viewed by those users of the system with permission to view email delivery reports. We do not display any information regarding the location of the recipient. Note that the tracking pixel is only activated if the recipient chooses to download images into their email client.
We, Didsbury Runners, make use of the myClubhouse software supplied by Simmetrics Ltd to process personal data we include on our myClubhouse website in accordance with our privacy policy set out above. Simmetrics Ltd processes your personal data on our behalf and they can only do so in accordance with our written instructions. You can find the details of our data processor’s privacy policy here: http://www.myclubhouse.co.uk/Home/PrivacyPolicy.
Use this form to send an email to another member. You may only send to one member at a time. Your registered email address will be passed on to this member but you may also include alternative contact details.
Note: Emails sent via the website are not entirely private. A copy of every email is held on the database and this can be accessed by certain club administrators using the Sent Emails page.
If set, then this will be the default view for those people with whom it is shared, unless they have set their own personal default.
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If you do record it: entering the GoCardless payment reference (e.g. PM...) will allow the duplicate notification to be safely ignored.
If you use an unknown or incorrect reference, myClubhouse may incorrectly mark the as paid when it processes the collection.
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If you use an unknown or incorrect reference, myClubhouse may incorrectly mark the as paid when it processes the collection.
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